Sales Ledger Co-ordinator


We have a requirement for a Sales Ledger Co-ordinator to join us in our Aberdeen office for 6 months with an opportunity to go permanent. 

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Overall Purpose of the Role

To manage and co-ordinate the invoicing process and credit control for the group. Providing support and training to the project admin teams to ensure invoicing deadlines are met and WIP and Debtors are kept to a minimum.

Key Responsibilities

Primary Duties

  • Co-ordinating the monthly invoicing process for the group
  • Managing the use of project admin team resources for invoicing
  • Providing training, support and holiday cover to the project admin team for invoicing matters
  • Overall management of sage sales ledger, contact details, allocations, housekeeping
  • Credit control management and co-ordination for the group
  • Reporting to management any debtor issues and providing credit control update reports to management
  • Reporting invoicing statistics, debtor day and WIP figures to management on a monthly basis
  • Preparation and posting of intercompany invoices
  • Assigning invoices to banking facility using bank software
  • Carrying out daily and monthly bank facility postings and reconciliations
  • Investigating more efficient processes for invoicing and credit control and recommending improvements

Supplemental Duties

  • Running WIP reports for all hubs, discussing with PMs, Project Admin and GMs as required
  • Posting of all customer receipts on sage system
  • Co-ordinating credit control utilising the sage system and any other resources made available.
  • Resolving invoicing disputes as required
  • Regular meetings with project admin, PM teams to discuss WIP and debt issues
  • Assisting in bank facility audits
  • Assisting in external and internal audits as and when required


  • Debtor Days
  • Credit Control updates for management
  • Responding and resolving all sales ledger queries in a timely manner

Xodus can offer a competitive package and a number of benefits.  An immediate start would be preferable, however for the right candidate the start date can be negotiated. 

To apply for the role please submit your CV and cover letter to by 21st March 2018, including ‘Sales Ledger Co-ordinator’ as the reference.

Graduate Acoustics Consultant


The Environment Division of Xodus Group is a dynamic team with a range of specialisms including marine biologists, chemists, acousticians, environmental managers and engineers.  The Division currently has a vacancy for an acoustic engineering graduate to work as part of their Acoustics Team in their Southampton office.

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The successful candidate will need to be able to demonstrate a high degree of numeracy as well as excellent written and oral communication skills.  To support and help develop the resource capabilities of the acoustic’s team and to work with Xodus’ Environmental and Engineering departments. The requirements our set out below:

Technical Duties:

  • Experience in various measurement techniques and use of instrumentation (including sound pressure, sound intensity, vibration etc.) with corresponding diagnostic skills; 
  • Experience of engineering noise control and computer modelling highly desirable 
  • A knowledge of environmental and occupational noise and vibration EC regulations, standards and supporting guidelines; 
  • The work will be a combination of office, field and site based both home and abroad.  

Supplemental Duties 

  • Technology – Have good awareness of latest innovations and technology within the acoustics industry and markets  
  • Help to explore opportunities for the application of new technologies, and to maximize use of expertise within the Xodus Technology division 
  • Business Development – Help to and support opportunities for additional work both within existing projects and for new clients. Individuals are encouraged to work across disciplines and business sectors 
  • Proposals – To contribute to new sales opportunities within group. To be actively engaged with the Company’s sales process including tendering, marketing and promotional activities
  • Safety – Ensure compliance with Xodus HSE policy and also display commitment to generic safety goals of inherent safety in line with client expectations
  • Quality – Ensure quality of own work is of the highest order in accordance with XQMS


  • Graduate in Acoustics or similar engineering or science based degree. 
  • Student (or full) Member of the Institution of Acoustics and/or relevant technical institution.

Key skills

  • Good commercial awareness with an eye for new business development opportunities 
  • Ability to work with others to achieve common project goals and client requirements 
  • Enthusiasm for developing skills and experience in the interface between engineering and environmental departments 
  • Communication - communicating relevant information in a clear and precise manner 
  • Initiative - capitalising on opportunities and acting as a catalyst for change and improvement   
  • Analytical thinking - bringing disciplined analysis to data and situations 
  • Aptitude for creative problem solving

Applications should be made by email to with ‘Graduate Acoustic Consultant’ as reference. The closing date for receipt of applications for this vacancy is 31st March 2018. The application should include a covering letter, CV, contact details for two referees and confirmation of right to work in UK.